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6th Conference of Parties Meeting for the Nairobi Convention ;
and the
Conference of Plenipotentiaries for the Nairobi Convention
29th March to 1st April 2010, Nairobi, Kenya

Theme: SUSTAINING PROGRESS

I. INFORMATION FOR DELEGATES

The United Nations Environment Programme welcomes you to Nairobi, Kenya for the Conference of Plenipotentiaries, Sixth Conference of Parties (COP6) for the Nairobi Convention and the Steering Committee Meeting of the SIDS Project. In this information document, practical details related to conference venue, transport and hotel reservations will be highlighted. The delegates are kindly requested to take note of the same.

1. Venue

The Steering Committee Meeting of the SIDS Project will be held on 26 March 2010, while the Conference of Plenipotentiaries and Sixth Conference of Parties (COP6) to the Nairobi Convention meeting will be held from 29 March to 1 April 2010 at the United Nations Environment Programme (UNEP) Headquarters at Gigiri in Nairobi, Kenya. The venue is located about 13Km from Nairobi City’s Central Business District.

The Secretariat of the Nairobi Convention has made a block booking for delegates at Nairobi Safari Club in the Central Business District of Nairobi situated about 20Km from Jomo Kenyatta International Airport.  A preferential rate has been agreed with the hotel at US$150 per night including bed, breakfast and daily shuttle to and from the UNEP Complex in Gigiri. The hotel contact person is Ms. Florence Marangu, Telephone: +254 20 282100; Fax: +254 20 2215137Mobile: +254 733 715 187; E-mail: Florencemarangu@nairobisafariclub.com.  Amenities include free health club and swimming facilities (excluding massage), high-speed Internet connectivity (at a rate of $25 per day or $15 per hour), digital satellite television and direct dial telephone via ISDN, GSM and VOIP at a cost. For more information, visit the hotel website at http://www.nairobisafariclub.com/.
The shuttle service  will depart daily from the hotel to UNEP at 7.30 a.m. and from UNEP to the hotel at the end of each day’s meeting. To ensure accommodation and other logistics are properly reserved, please provide the Secretariat with complete travel itinerary (arrival/departure date, time and airline) by 19 March 2010. Self-sponsored participants are required to settle their bills directly with the hotel.

2. Registration of delegates

Delegates are required to register on arrival at the Visitors’ Pavilion. The Registration Desk will be open from 7.30 a.m. to 6.00 p.m. on 26, 29, 30 and 31 March 2010.
Identification badges will be issued to participants at the Registration Desk. For security reasons, delegates are required to wear their badges at all times while within the UNEP Headquarters.
Delegates are requested to check their entries carefully and to immediately hand in any corrections to the Registration Desk for the Secretariat to make necessary changes. Delegates are reminded that the final list of participants will be based on information provided by them at the time of Registration.

3. Badges
Identity badges were issued to all participants upon registration. For security reasons, all delegates were requested to wear their badges at all times while within the UNON Complex.

4. List of delegates
A print out of the relevant entries for each delegation was available in the Registration Pavillion. Delegates were requested to check their entries carefully and to immediately hand in any corrections to the registration desk so that necessary changes can be made by the Secretariat.

II. MEETINGS


5. Reservation of Meeting Rooms and Office Space

The Secretariat has reserved the following conference rooms for the Meetings:
 


Meeting

Conference
Room

  1. Regional Steering Committee meeting for the GEF UNEP-UNDP Project Preparation Grant (PPG) phase for the SIDS Project.

7

  1.  WIO Regional Stock-Taking Meeting.

4

  1. NGO/Stakeholders Forum.

 

10

  1. Experts for the Plenipotentiary Meeting, Conference of Plenipotentiaries, including the Heads of Delegations Meeting for the COP6.

3

Availability of meeting rooms during lunch-hour and after regular meetings will be confirmed on a daily basis by the Secretariat. Alternative meeting rooms will be provided in case of changes to the room allocations indicated above. Requests for office space, including specific equipment requirements, should be directed to the Secretariat. Additional equipment may be provided at a cost.  Due to limited office space available, not all requests may be honoured.

6. Interpretation

Simultaneous interpretation in English and French will be provided for the Steering Committee Meeting of the SIDS Project, Experts for the Plenipotentiary Meeting and the Conference of Plenipotentiaries, including the Heads of Delegations Meeting for the COP6.

7. Documentation

Meeting documents will be distributed to the delegates  via email before the earlier mentioned dates of the  meeting.  The documents will also be available at the Nairobi Convention website at http://www.unep.org/NairobiConvention/; the SIDS meeting documents are also available at the Abidjan Convention website http://www.unep.org/AbidjanConvention.   For reasons of economy, delegates are kindly requested to bring their own copies of documents for the meeting that will be send to them via email.

III. SERVICES FOR DELEGATES


8. Internet Café, Wi-fi

Free Internet access will be available at the Internet Café located at the Upper Concourse in front of the travel agency next to the Central Cafeteria. A Wi-fi facility will also be available in and around the conference area, lounges and meeting rooms.

9. Exhibitions and Poster Session

Participants wishing to display posters are requested to inform the Secretariat of their requirements by 15 March 2010. Exhibitions will be displayed in the Lower Lobby.

10. Video-conferencing Facility
Video-conferencing facilities are available at cost from a special dedicated room on the lower concourse of the Sergio de Mello Library. Delegates requiring to use the facility will be requested to book well in advance through the Secretariat.

11. Travel Agencies

Airport transfers have been arranged for confirmed delegates at a rate of US$20 per trip. The service provider will be at the Arrivals lobby holding a board labelled UNEP-SIDS STEERING COMMITTEE & NAIROBI CONVENTION COP-6.  Delegates are required to settle their airport transfer bills directly with the service provider.

12. Business Center

The Business Center, located at the Lower Concourse opposite the entrance to the Press Centre, provides services to delegates at a cost.  Services available include: photocopying, fax, telephone, copiers, etc.

13. Postal Services

The Post Office is open from 8.30 a.m. to 5.00 p.m. on weekdays. It offers fax and public phones for local and international telephone call facilities. Public phones are available inside the Post Office for which cash payments may be made at the counter. Pay phones for use with phone-cards may also be purchased at the Post Office.

14. Courier Services

The DHL office is open from 8.00 a.m. to 5.00 p.m. on weekdays. The office is located at the Lower Concourse inside the Post Office adjacent to the Kenya Commercial Bank, UN Gigiri Branch. Their telephone extensions are 2579 and 2580.

15. Telephone Calls
Delegates are kindly requested to refrain from using telephones at the Registration Desk as they are for internal use by Secretariat staff only. Calls to the city can be made from the telephone facility near the post office and from the business center.

16. Banking Services
Kenya Commercial Bank (KCB), located within the UNON Complex is open on weekdays from 9.00 a.m. to 4.00 p.m. daily. Payment of the Daily Subsistence Allowance will be paid through KCB where participants will be required to present their Passport.

17. Catering Services
There are two caterers in the UN Complex contracted to provide food and beverages for breakfast, lunch as well as snacks. These are (1) Café Royale located at the Central Area, and (2) Caz Créole located at the Old Cafeteria.

IV. INFORMATION FOR THOSE TRAVELLING TO KENYA


18. General Information
Kenya lies astride the equator on the eastern coast of Africa. It covers an area of about 586,600km sq. Inland water bodies cover some 10,700km sq, the bulk of this in Lakes Victoria and Turkana.

Kenya is bordered by Somalia and the Indian Ocean to the east Ethiopia to the north; Sudan to the northwest; Uganda to the west and Tanzania to the south. The coastline is about 550km long. Kenya has tremendous topographical diversity, including snow-capped Mt. Kenya, the Rift Valley with its escarpments and volcanoes, ancient granitic hills, flat desert landscapes and coral reefs and islets.

Kenya’s capital city Nairobi, is a hub of activity within the East and Central African region. Other major cities in Kenya are Mombasa, the beautiful main port on the Indian Ocean and Kisumu on Lake Victoria.

19. Time Zone
Kenya is GMT + 0300 hours.

20. Visas

Delegates are required to make their own arrangements for issuance of entry visa to Kenya. Delegates should have received invitation letters to enable them process the necessary travel documents. For more information on visa application and categories based on nationality, please visit www.immigration.go.ke. This website provides comprehensive details on immigration services provided by the Department of Immigration of the Republic of Kenya.

21. Health

Delegates are advised to carry their yellow fever vaccination certificate.

22. Weather

Nairobi weather in March-April is usually rainy and  normal Temperatures range from 16oC to 23oC.

23. Electricity

Electricity supply is mostly 240 volts (50Hz) obtainable usually through a 3-pin plug. US-made appliances of lower voltage require a transformer. Adapters may be bought locally, but participants are advised to bring their own.

24. Official Language

The official languages of the Republic of Kenya are Kiswahili and English. Kiswahili is the national language while English is the business language. Kenyans speak other local languages as well.

25. Currency, credit cards and banks

The official currency of the Republic of Kenya is the Kenya Shilling (KSh). The current exchange rate vis-à-vis the two main international currencies is approximately KShs77 for one US dollar and KShs104 for one Euro. Delegates may obtain local currency at foreign exchange bureaus or in local banks.  ATM machines are available 24 hours at major banks but delegates are adviced to exercise caution while using them.  However, note that banks usually charge a small international transaction fee for use of their ATMs.

Visa and Master Credit Cards are widely accepted in major hotels and establishments. However, delegates will need cash for transactions in local shops and supermarkets.

Major banks are available throughout Kenya. They operate from 9.00 a.m. to 3.00 p.m. on weekdays and from 9.00 a.m. to 12 noon on Saturday. Banks are closed on Sunday and national public holidays.


For further information regarding the meeting, please contact

The Nairobi Convention Secretariat
Division of Environmental Policy Implementation, UNEP,
P.O. Box 30552, Nairobi, Kenya,
Tel: +254-20-762 2025/1250/5730/1636/1270/4288/3529/3439,
Fax: +254-20-762 3203
Website: www.unep.org/NairobiConvention
Email: NairobiConvention@unep.org, Dixon.Waruinge@unep.org


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